Company Law

Illustrative list of Statutory Registers and other records to be prepared or maintained under Co Act 2013

Sr. No.

Section/Rule

Form no.

Description of the Matter

1.

S. 7(4)

-

Copies of documents filed for incorporation of company

2.

S. 42(9), R. 14(4)

PAS – 5

Complete record of private placement offer

3.

R. 6(3)(a)

SH.2

Register of Renewed and Duplicate Share Certificates

4.

R. 8(14)(a)

SH.3

Register of Sweat Equity Shares

5.

R. 12(10)(a)

SH.6

Register of Employee Stock Options

6.

R. 17(12)(a)

SH.10

Register of shares or other securities bought-back

7.

R. 14(1)

-

Register of Deposits

8.

R. 10(1)

CHG.7

Register of charges

9.

S. 88(1)(a), R. 3(1)

MGT. 1

Register of members

10.

A. 88(1)(b), (c), R. 4

MGT. 2

Register of Debenture holders or any other security holders

11.

S. 88 (2)

-

Index of Members & Index of Debenture Holders

12.

S. 88 (3)

-

Register and Index of Beneficial Owners maintained by a depository u/s 11 of the Depositories Act 1996, if applicable

13.

S. 88(4)

MGT. 3

Foreign Register – member, debenture holders, other security holders or beneficial owners residing outside India.

14.

S. 90(2) R. 5

BEN - 3

Register of Significant Beneficial Owners

15.

S. 92(1), R. 11(1)

MGT. 7

Copies of Annual Return

16.

S. 92(2), R.1 1(2)

MGT. 8

Annual Return to be certified by a practicing CS in respect of:

  • A Listed Co, or
  • A Co having -
    • paid-up share capital ≥ ₹ 10 crores
    • turnover ₹ 50 crores

17.

S. 118(1)

Minutes book

18.

S. 128(1)

Books of account

19.

S. 170(1), R. 17

Register of Directors and KMP

20.

S. 186(9), R. 12

MBP.2

Register of loan/guarantee given, security provided, investment made, from the date of its incorporation

21.

S. 187(3), R. 14(1)

MBP.3

Register of shares and securities beneficially held by the company, but not in its own name, from the date of its registration

22.

S. 189(1), R. 16(1)

MBP.4

Register of Contracts or Arrangements in which Directors are interested

23.

S. 190

Copies of contract of employment with MD/WTD